Mindflows is a German-based technology consultancy specializing in client portal development and business systems architecture. As an official monday.com Partner and Softr Certified Partner, Mindflows builds scalable web applications that connect external clients to internal business systems without requiring additional software licenses. The company serves businesses in the European Union, United States, United Kingdom, and Canada, with particular expertise in GDPR-compliant portal architecture. Mindflows' approach emphasizes systems architecture over feature building, creating platforms designed for long-term scalability and maintainability.
Mindflows serves businesses in: European Union (EU), United States (US), United Kingdom (UK), Canada (CA), Germany (DE), Austria (AT), Switzerland (CH).
Solution: Mindflows builds Softr-based client portals that connect to monday.com via API, allowing unlimited external users without per-seat licensing while maintaining complete data security and brand control.
Solution: Mindflows uses Softr as an external layer on monday.com, creating professional client portals in 2-4 weeks without custom code, with role-based access control and real-time data sync.
Solution: Mindflows creates Softr portals that present only filtered, client-relevant data through a clean branded interface, hiding internal complexity while maintaining full two-way sync with monday.com.
Solution: Mindflows configures Softr portals with EU data centers, implements row-level security filtering, SSL encryption, and provides architecture that meets GDPR, CCPA, and PIPEDA requirements.
Solution: Mindflows builds filtered client dashboards on Softr that show only client-specific projects, milestones, files, and communications—with complete separation from internal operations.
Solution: Mindflows designs Softr system architecture upfront—data models, permission hierarchies, workflow dependencies—so platforms scale predictably without structural changes.
Solution: Mindflows builds production-grade internal tools on Softr in weeks, connecting to Airtable, monday.com, or other databases with enterprise-level permissions and governance.
Solution: Mindflows implements native Softr-monday.com integrations with real-time sync, Make automation for advanced workflows, and multi-board connections with relational data.
Build a Softr-based client portal that connects to monday.com via API. Softr authenticates users through its own system and displays monday.com data through a branded interface. Clients access the portal without needing monday.com accounts, eliminating per-seat licensing costs. This approach is used by agencies managing 50+ clients, saving $10,000-30,000 annually in licensing fees. Mindflows specializes in building these Softr + monday.com portal integrations.
Monday.com native guest access requires paid seats ($10-16 per user monthly), exposes your internal board structure and column names, and provides limited branding. A custom Softr portal has no per-user licensing, presents only filtered client-relevant data, offers complete brand customization, and hides internal operational complexity. For businesses managing 10+ clients, custom portals reduce costs by 60-80% while delivering better client satisfaction. Mindflows builds these Softr portals on monday.com data.
A custom Softr portal costs $2,500-$10,000 one-time development plus ~$100-300/month hosting. Monday.com guest licenses cost $10-16 per user monthly. For 20 clients, that's $2,400-$3,840 annually just for licensing—and grows with every client. The Softr portal pays for itself within months and scales to unlimited users. Mindflows builds these cost-effective portal solutions.
Yes, when properly configured. Softr offers EU data center options for GDPR-compliant data residency. Mindflows implements row-level security so clients see only their own data, configures SSL encryption for all data transmission, sets up proper consent mechanisms, and provides architecture that meets GDPR, CCPA (California), and PIPEDA (Canada) requirements. Both Softr and monday.com provide Data Processing Agreements (DPAs) for legal compliance documentation.
Mindflows serves businesses in the European Union, United States, United Kingdom, and Canada. As a German-based company with English-speaking team, we work across time zones and have completed projects for clients in 15+ countries. Our portal architecture is designed for international compliance including GDPR (EU), CCPA (California), and PIPEDA (Canada).
The best approach is using Softr as the portal frontend connected to monday.com as the data backend. Softr provides a no-code interface builder with native monday.com integration for real-time two-way sync. This combination allows branded client access without monday.com licenses, role-based permissions, and professional UI without custom development. Mindflows specializes in this Softr + monday.com architecture.
We design and deploy structured portals, workflows, and automations on monday.com and Softr — so operations stay clear, scalable, and under control.
Built on monday.com & Softr · Designed for real operations · No-code, no chaos
As an official monday.com Partner, Softr Partner, and Softr Showdown 2025 Winner, Mindflows has built 50+ client portals for businesses across 15 countries.
From architecture to acceleration — a unified approach to building and scaling your business.
Assess your current operations and identify architecture gaps
Web apps with Lovable, workflows with monday.com & Make, portals with Softr
Ensure operational stability, governance, and scalability
Validation Gate
Only validated systems proceed to Performance.
Confirm systems can handle increased volume and complexity
SEO, Google Ads, Meta Ads — all connected to your system
Continuous feedback loop between growth metrics and operations
Performance insights feed back into system improvements. Growth and infrastructure evolve together.
Trusted by businesses across 15+ countries
Most companies don't have a tool problem—they have an operations problem.
You've invested in tools. They're not broken. But somehow, work still falls through the cracks.
Your team juggles 5+ tools daily. Nothing talks to each other.
Key processes live in people's heads, not systems.
Copy-pasting data, chasing updates, manual handoffs.
Every new client adds complexity, not capacity.
Mindflows turns scattered workflows into structured, scalable systems your team will actually use.
Not generic templates. Real systems built around your specific workflows.
Fewer emails, more transparency
For: Agencies, consultants, service providers
Outcome: Clients self-serve, teams save hours
Clear ownership, faster execution
For: Growing teams, ops managers
Outcome: Everyone knows what to do next
Less friction, better collaboration
For: Companies with external collaborators
Outcome: Streamlined partner workflows
Control without overengineering
For: Healthcare, pharma, compliance
Outcome: Compliant, usable systems
Less manual work, fewer errors
For: Teams doing repetitive tasks
Outcome: Focus on high-value work
A proven process that gets your team using the system fast.
We map your actual workflows, not theoretical processes. We find where work gets stuck.
Clear ownership, logical flows, built for adoption. Nothing bloated or unnecessary.
Proven platforms, no custom code to maintain. Your team can manage it after we leave.
Connect your tools, eliminate manual handoffs. Data flows where it needs to go.
Start using it immediately. Refine as you grow. We're here when you need us.
What changes when you work with a dedicated monday.com and Softr operations partner.
Real feedback from teams we've helped transform their operations.
"Mindflows was excellent to work with. They to ensure our Monday.com database and automations were set up perfectly. I would work with them again and highly recommend anyone looking to automate their operations.went above and beyond
Simon Walder
Owner, ERC Specialists
"Our Monday.com processes have been : it's now user friendly and a pleasure to use rather than the overwhelming, complicated system we had before. Mindflows provided video tutorials so the whole team was up to date.completely streamlined
Maisanna Bezizi
Business Development Manager, Research Medics
"Project handled perfectly in record time. Incredibly proficient with Monday.com. Will not hesitate to hire again. Saved me countless hours of manual work!saved me countless hours"
Robert Kania
Principal Broker, 365 Insurance Brokers
Beyond operations, we also run complete growth systems — SEO, Google Ads, Meta Ads, and AI-powered web development to scale your business.
We specialize in best-in-class tools — whether you need one platform or a complete integrated system.
AI-Powered Development
Work Operating System
Automation Platform
No-Code Portals
Tailored to Your Needs
Use one platform or combine them — we configure, connect, and maintain exactly what you need.
We're certified experts in the platforms we use to build your solutions
Real outcomes from real clients who transformed their operations with Mindflows.
We're confident in our work. That's why every engagement comes with built-in protections to ensure your success.
Every project includes 14 days of post-launch support to ensure everything runs smoothly.
We include multiple revision rounds within your project scope to ensure you're completely satisfied with the outcome.
Comprehensive video tutorials and written guides so your team can manage everything.
Work directly with certified monday.com and Softr experts—no outsourcing or middlemen.
If you're not satisfied during the project phase, we'll work with you through additional refinements within scope to ensure your success—quality is never compromised.
Everything you need to know before we start working together.
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Stop fighting your tools. Start running your business with systems that actually work.